ClickUp, a high-growth technology company, faced the common challenges of efficiently managing and understanding their cloud costs as they scaled. With the tech-heavy infrastructure required for their enterprise work management product and revenue rapidly scaling, ClickUp needed a robust solution.

Challenges

• Understanding and allocating cloud costs effectively.
• Detecting cost anomalies and becoming more proactive in expenses.
• Providing different personas within the organization, such as engineering, finance, and product, with granular views of cloud costs.

Why Yotascale

ClickUp chose Yotascale after evaluating multiple tools (and recommends it to others) due to its unique features, including:

• The ability to create a multi-level hierarchy aligned with the different perspectives of finance, engineering, and product teams was a key driver for ClickUp's decision.
• Yotascale collaborated closely with ClickUp to build an AWS Fargate cost management solution, addressing specific optimization needs for their ECS containers on the cloud service.

Implementing Yotascale

• Yotascale deployment at ClickUp was a company-wide initiative.
• The process included connecting cloud accounts, building a hierarchy tailored to the team's needs, integrating with Slack for real-time notifications, and setting up budgets.
• Within a few weeks, ClickUp was up and running, with Patryk Sroka, Engineering Manager, taking the lead as the Yotascale admin.

"ClickUp’s product cloud infrastructure costs went on a diet — thanks to Yotascale giving us laser focus on regional and platform service cost optimization."

Patryk Sroka
Engineering Manager

The Yotascale Solution

• ClickUp uses Yotascale for multiple views, including organizing costs by accounts, teams (finance & engineering), and geographical locations.
• Geographical location views represent global perspectives, such as America, Europe, and Asia, allowing ClickUp to analyze product and infrastructure costs from these standpoints.
• The focus on container costs, particularly AWS Fargate, is significant, accounting for 25 to 30% of ClickUp’s overall cloud expenses.

"Nobody is doing this today. This [Yota Copilot] has reduced my time spent on cloud cost management from 10 hours a week to 20 minutes. Just amazing."

Patryk Sroka
Engineering Manager, ClickUp

Results

• Yotascale helped achieve the company objective of dropping infrastructure cloud costs 20% across the board.
• ClickUp gained enhanced visibility into their cloud costs, allowing VP-level executives to ask questions and make informed decisions.
• Yotascale’s forecasting capabilities empowered ClickUp to project costs, particularly for AWS Fargate services accurately.

Looking to the Future

Yotascale has become integral to ClickUp’s cloud cost management strategy, providing unparalleled visibility, efficient allocation, and valuable time savings. ClickUp is expanding its use of Yotascale to help with Total Platform Engineering cost management and optimization. As ClickUp continues to grow, Yotascale remains a trusted partner in optimizing cloud costs and ensuring financial efficiency.

"Yotascale’s the only solution built tough enough to handle our sprawling enterprise cloud. It's like having X-ray vision into every corner of our tech stack, and the collaborative forecasting is a total game-changer for any cloud-first company."

Patryk Sroka
Engineering Manager, ClickUp